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Documents signed on or after July l, 2005, must meet the following Document
Formatting Standards pursuant to Iowa Code Chapter 331.606B.
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Cass County, Iowa - Recorder Information
Document Formatting Standards |
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In order to comply with national standards, Iowa has adopted Document Formatting
Standards. Effective July 1, 2009, all documents presented for recording (except
those listed below) MUST meet the requirements outlined in chapters 331.606A and
331.606B, Code of Iowa.
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All documents shall consist of one or more individual pages not
permanently bound or in a continuous form. A page
means a writing, printing, or drawing, other than a
plat of survey or a drawing related to a plat or survey,
occurring on 1 side only, and
not larger than 8 1/2 x 14. The document shall not
have any attachment stapled or otherwise affixed to any page except as
necessary to comply with statutory requirements. However, individual
pages of a document may be stapled for presentation for recording.
Labels that are firmly attached are acceptable. |
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The first page of each document shall have a top margin of
at least 3 inches of vertical space from left to right which shall be
reserved for the recorder’s use. All other margins on the document shall
be a minimum of ¾ of one inch. Nonessential information such as
page numbers or customer notations may be placed in a margin except the
top margin. |
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All preprinted text shall be at least 8 point in size
and no more than 20 characters and spaces per inch. All other
text typed or computer generated, including but not limited to all names
of parties to an agreement, shall be at least 10 point in size and no
more than 16 characters and spaces per inch. |
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Each document shall be of sufficient legibility to
produce a clear reproduction. |
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Each document shall be on white paper of not less
than 20 pound weight without watermarks or other visible inclusions. |
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All signatures on a document shall be in black or dark blue
ink and of sufficient color and clarity to ensure that
signatures are readable when the document is reproduced. All names shall
be typed, printed, or stamped beneath the original signature. |
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Embossed or inked stamps shall not cover or
otherwise materially interfere with any part of the document. |
Each document that is presented for recording shall have the following
information on the first page below the 3 inch margin:
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Prepared By: The name of the business, name of the individual,
address and phone number |
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Return To: The name and complete address |
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Taxpayer Info: The name and address of the taxpayer for any document
of transfer |
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The title of the document |
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The names of all grantors and grantees |
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The legal description |
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***If insufficient space exists on the first page for all of the
information described in numbers 1-6 above, reference the page number
where that information is located on the first page.
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Documents dated on or after July 1, 2007, may not include any personally
identifiable information.
Personally identifiable information is defined as an
individual’s Social Security number, bank account numbers, credit
account numbers, or debit account numbers. |
The following documents are exempt from document formatting requirements: A
document that was signed before July 1, 2005.
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A military separation document. |
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A document that was executed outside of the United States. |
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A document that was executed outside of the United States. |
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A document where one of the original parties is deceased or
otherwise incapacitated. |
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A document formatted to meet court requirements. |
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A federal tax lien. |
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A filing under the uniform commercial code, chapter 554. |
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A plat or survey or a drawing related to a plat or survey. |
Non-standard Fee: On or after July 1, 2005, a document that
does not conform to the document formatting standards shall not be recorded
except upon payment of an additional recording fee of $10.00 per
document or instrument. However, the non-standard fee may not be applied
to the following:
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The legibility requirements |
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The requirement to include the taxpayer information on documents of
conveyance |
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The requirement that all documents have original signatures in black
or dark blue ink and the names of the parties typed below their
signatures |
Forms:
Click on the links below for more specific information about the
other Recorders services.
Recorders Home Page
Genealogy
Information
Military
Service Records Information
Real Estate Information
Land
Records and Iowa Land Record Website
Recording
Information and Fees
Iowa Real
Estate Transfer Tax Calculator
License Registration Information
Fishing
and Hunting
Boat
ATV and
Snowmobiles
Vital Records Information
Marriage
Application
Birth,
Death and Marriage
Passports Information
Passport
Information and Application
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Address:
Cass County Courthouse
5 West 7th Street
Atlantic, IA 50022
Office Hours:
Monday - Friday
8am - 4:30pm
Subject to Cass County Holidays
Phone Number:
712.243.1692
FAX Number:
712.243.6660
County Recorder:
Joyce Jensen
Employees in
Recorder's Office:
Linn Headlee
Deputy Recorder
Shari McDonald
Recorder's Forms:
Downloadable forms
used in the Recorder's office
Recorder's Links:
Iowa State Association of Counties (ISAC)
Iowa Land Records
Other Related Links:
Iowa DNR
Iowa Secretary of State
U.S. Passport Agency
State of Iowa Government
Iowa Legislature
General Assembly
Iowa Department of
Public Health
Genealogy Websites:
Iowa GenWeb
Roots Web
US GenWeb |
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